#Using autotext in outlook 2010 how to#
… We have to practice single tasking and … how to manage all of the distractions that do come in.”
The very operating system that we have … enables us to multitask, so we have to resist that. The things that cause us to multitask are all of the interruptions and the technology. When I cite those studies, I’m citing them to frame the issue about how disruptive and how our minds aren’t wired to multitask. The studies Paul shares are certainly attention grabbing, and, as he explains, they highlight the issues that he will address in this LESA program. As reported by the BBC, one King’s College study found that workers who respond immediately to email and phone interruptions see a drop in IQ more than twice as much as marijuana smokers! In his ACLEA presentation, Paul shared some study results that made those of us in the audience sit up and take notice. Time, Task, Email, and Document Management This is one of Paul’s most popular tips, and you can find out how to make it happen in the program, where he’ll explain the nitty gritty about how to set this (and so many other things!) up. This way whenever you delegate something via email, a copy of that email goes into a delegated items folder – effectively creating a safety net where you can access these items to ensure they’ve been handled. The solution – set up an Outlook rule to capture delegated emails.
After all – who doesn’t? But do you have a process to make sure it all gets done? As Paul explains, “ We delegate so many things in email, and … most people don’t have any effective way to capture all of those things … so that we can follow up with them later.” We’re willing to bet that you send emails to others in your office asking them to take care of something that has been emailed to you.
Viola! No more time wasted retyping the same reply or searching back for the old email you sent and copying and pasting the text.Ĭapture Delegated Emails & Follow Up Later. Next time you want to use this text, go back to Quick Parts and select the applicable auto text entry. In the Text section, select Quick Parts and then “Save Selection to Quick Part Gallery”. Enter the text you want to use in repeat responses. Paul will get into the details in his presentation, but here’s the quick summary of steps when using Outlook 2010 and on: One great way to save time is to use the auto text feature. Auto Text – Save Time with Standard Repliesĭo you get emails that require a standard reply? Maybe you need to send out a list of next steps or required documents, or perhaps you need to inform someone that a document is ready for pick up or review? Whatever it may be, chances are you have some information that you duplicate and send to multiple people, many times a week. In this session, Paul will help you discover how to make the most of Outlook’s core features: calendar, contacts, mail, and tasks. We asked Paul share some snippets so that you’ll know what sorts of information you’ll have to look forward to in these programs. We speak from experience when we say that Paul’s beneficial tips and tricks transform the way you work. When several LESA staff attended the ACLEA annual meeting in Chicago, we had the incredible opportunity of attending Paul’s presentation on time and distraction management techniques – and he’ll be sharing some of these same techniques with you here in Alberta in October. These two half-day sessions – Microsoft® Outlook for Legal Users and Time, Task, Email, and Document Management – provide you with the knowledge and tools you need to help take control of your inbox, improve client communication, and become more productive with less paper. LESA is offering two upcoming programs facilitated by acclaimed tech guru and continuing legal education provider Paul Unger that will do just that – they’ll help you learn how to use Outlook and manage your workflow more effectively. You can also view the list of upcoming seminars to discover live programs that are available now.ĭoes technology ever take over your life? Is your day constantly interrupted with pinging notifications?ĭoes your inbox sometimes seem like an impossible-to-navigate wilderness?īut what if your technology worked for you instead of you working for it?. Alternatively you can purchase course materials a la carte (search outlook & document management). LESA Library subscribers can already access course materials through the LESA Library. UPDATE: This seminar occurred in the past, and the seminar materials are now available.
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